Challenges Before Costlocker

Managing a multi-departmental agency presented operational challenges, particularly in tracking financial effectiveness across teams. Inspiro Solutions needed a system that could provide:

• A clear view of company-wide performance without relying on fragmented data.

• A streamlined process for evaluating project costs and profitability.

• A tool that would integrate seamlessly into their workflow without disrupting existing processes.

Why Costlocker?

Costlocker’s simplicity and transparency made it the ideal choice. Unlike other tools that required process overhauls, Costlocker adapted to Inspiro Solutions’ existing structure while enhancing financial oversight.

"Thanks to Costlocker, we always know the effectiveness of the company as a whole, as well as individual projects and employees." — Martin Ježek, Director at Inspiro Solutions

How Costlocker Transformed Operations

By implementing Costlocker, the agency gained:

• Real-time financial insights – A clear understanding of company and project profitability.

• Efficient workload management – A simple way to assess and adjust team workloads.

• Process alignment – A system that provided financial oversight without forcing teams into rigid workflows.

Costlocker also became a key tool in project approvals. Before starting a project, team members check the estimated costs and profitability, ensuring better financial decision-making from the outset.

Key Insights Gained

One of the biggest takeaways from using Costlocker was its role as a financial double-check alongside the company’s accounting system. Having two independent data sources allowed Inspiro Solutions to:

• Ensure accurate reporting and financial tracking.

• Compare Costlocker’s profitability reports with accounting figures for deeper financial insights.

• Identify inefficiencies across different departments.

Implementation Challenges and Solutions

The adoption of Costlocker coincided with a company restructuring, which made onboarding more complex. The leadership team tackled this by:

• Providing department-specific training to show employees how Costlocker benefited their workflow.

• Using early financial reports from Costlocker to demonstrate its value and encourage adoption.

• Allowing teams flexibility in how they integrated Costlocker, ensuring minimal workflow disruption.

Current and Future Goals

As Inspiro Solutions continues to grow, their priorities include:

• Maintaining agility while scaling operations.

• Further refining financial tracking across departments.

• Strengthening team motivation and integration to support long-term agency success.